Privacy Policy

Introduction & Data Collection

Welcome to SmartGradeCalc ("we", "us", "our"). We are committed to protecting your privacy. This policy explains how we handle your information when you use our website and grade calculator tools (the "Service").

Information We Collect

We collect minimal information necessary to provide and improve our Service:

• Data You Input: Academic data such as grades, weights, course names, and credits that you enter into the calculators. This data is processed locally in your browser whenever possible and is **not** stored on our servers unless you explicitly use a save function (which uses browser local storage).
• Usage Data: Anonymous statistics about how users interact with the Service (e.g., which features are used most, button clicks). This helps us improve tool functionality and user experience. We use privacy-respecting analytics tools.
• Technical Information: Basic, non-identifying information about your device and browser (e.g., browser type, screen size) to ensure compatibility and optimize performance.
• Contact Information: If you contact us via email or our contact form, we collect your name, email address, and message content solely to respond to your inquiry.

How We Use Your Information

The information collected is used exclusively to:

• Operate and maintain the Service (perform grade calculations as requested).
• Improve, personalize, and expand our Service based on usage patterns.
• Understand and analyze how you use our Service for optimization.
• Ensure the security and integrity of our Service.
• Communicate with you, either directly or through one of our partners, including for customer service, to provide you with updates and other information relating to the website, and for marketing and promotional purposes (only if you opt-in).
• Respond to your support requests and inquiries effectively.

Data Security

We implement appropriate technical and organizational security measures designed to protect the security of any limited personal information we process. However, please remember that no electronic transmission over the Internet or information storage technology can be guaranteed to be 100% secure.

Calculator-Specific Privacy Considerations

Our grade calculation tools are designed with privacy as a priority:

• Core calculations primarily happen within your web browser (client-side).
• Data saved using the 'Save' feature is stored in your browser's local storage, not on our servers. Clearing your browser data will remove this saved information.
• We do not sell or share your individual academic input data with third parties for marketing.
• Account creation is not required to use the core calculator functionalities.

Cookies and Tracking Technologies

We use cookies and similar tracking technologies to track activity on our Service and hold certain information. Cookies are files with a small amount of data which may include an anonymous unique identifier.

• Essential Cookies: Necessary for the website to function (e.g., remembering your dark mode preference).
• Analytics Cookies: Help us collect anonymous data on website usage to understand user behavior and improve the site.
• Preference Cookies: Remember choices you make (like settings) to provide a more personal experience.

You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept essential cookies, you may not be able to use some portions of our Service.

Third-Party Services

We may employ third-party companies and individuals to facilitate our Service ("Service Providers"), provide the Service on our behalf, perform Service-related services, or assist us in analyzing how our Service is used.

• Analytics: We may use third-party Service Providers (like privacy-focused alternatives to Google Analytics) to monitor and analyze the use of our Service anonymously.
• Hosting: Our website is hosted by reputable providers who adhere to strong security practices.

These third parties have access to your Personal Data only to perform these tasks on our behalf and are obligated not to disclose or use it for any other purpose. We vet our providers for their commitment to data protection.

Your Data Protection Rights

Depending on your location, you may have the following rights regarding your personal data:

• The right to access – You have the right to request copies of your personal data.
• The right to rectification – You have the right to request that we correct any information you believe is inaccurate or complete information you believe is incomplete.
• The right to erasure – You have the right to request that we erase your personal data, under certain conditions (primarily data submitted via contact forms).
• The right to restrict processing – You have the right to request that we restrict the processing of your personal data, under certain conditions.
• The right to object to processing – You have the right to object to our processing of your personal data, under certain conditions.
• The right to data portability – You have the right to request that we transfer the data that we have collected to another organization, or directly to you, under certain conditions.

If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please contact us at our provided email address.

Children's Privacy

Our Service does not address anyone under the age of 13 ("Children"). We do not knowingly collect personally identifiable information from children under 13. If you are a parent or guardian and you are aware that your Child has provided us with Personal Data, please contact us. If we become aware that we have collected Personal Data from children without verification of parental consent, we take steps to remove that information from our servers.

Changes to This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date at the top of this Privacy Policy.

You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.